Administration Manager- Barcelona

Dónde vas a trabajar?

We are seeking an Administration Manager to work in close partnership with our Finance and Operations Director. This strategic, hands-on role will oversee the school's financial and administration processes, including review of commercial partnerships and data protection compliance.

The ideal candidate will have a background in procurement, incorporating technology into daily processes, solid general understanding of how an administration department works, with exceptional attention to detail. This person will play a key role in ensuring efficient operations and supporting the financial department short/long-term goals.

¿Qué harás en tu nuevo puesto?

Administration Manager- Barcelona, main responsibilities:

• Supervision of accounting closings and preparation of reports.
• Oversee audits and ensure tax, regulatory, and accounting compliance.
• Manage budgets, forecasts, and cash flow.
• Cost analysis and control.
• Ensure the implementation of solid internal controls.
• Evaluate vendor proposals and negotiate contracts to protect the organization's interests and ensure compliance.
• Responsible for ensuring that contracts include Data Protection agreements.
• Lead improvements in financial processes, guiding restructuring and technological modernization.
• Collaborate with other departments to support continuous process improvement.
• Lead the Business Office team.

¿A quién buscamos (H/M/D)?

Administration Manager- Barcelona requirements and Key Competence:

• Degree in Finance, Business Administration, Law, or similar.
• 3-5+ years of experience in management roles within finance/administration departments.
• Strong knowledge of financial regulations and auditing.
• Proficiency in MS Office (advanced Excel).
• Spanish, Catalan, and English
• Integrity and professional ethics.
• Leadership and teamwork.
• Process and workflow management.
• Analytical, proactive, and continuous-improvement mindset.
• Broad understanding of the internal functioning of an organization

• 22 days of summer vacation (July or August) + Additionally winter and spring breaks.
• Contract Type: Full-time, permanent.
• Schedule: 8:15 AM - 4:15 PM (30-minute lunch break)
• Summer Intensive (July and August) working days: 6h from (8:15- 14:15)