Senior Accountant

JOB DETAILS

Division /Department: Finance & Contracts Unit/ Finance, Legal & Administration Department

Staff category and conditions:

• Contracted Staff as per Staff Regulations and Implementing Rules

-Short-Term Contract of 6 months, renewable, with 1 month probation period (the possibility of extension is subject to positive performance, applicable regulations and budget appropriations)

Annual Gross Salary : 48,701 Euros

SUMMARY

Being able to manage multiple tasks under tight deadlines while maintaining accuracy and compliance with financial procedures is essential.

PRIMARY RESPONSIBILITIES

• Ensure that accounting records are entered and maintained in the financial system (Microsoft Business Central) in a timely and accurate manner.
• Prepare and post accounting entries in Microsoft Business Central, including revenue, expense, payroll and invoice entries, ensuring that all transactions are supported by appropriate documentation.
• Lead the monthly financial closing process, including review of balance sheet reconciliations, accruals, deposits, reclassifications, resolution of accounting discrepancies and bank reconciliations.
• Ensure timely and accurate mid-term and year-end closure of accounts, including bank reconciliation and submission of reports according to prescribed deadlines.

• Ensure effective cashflows and available liquidity in the bank, acting as focal point for banking relations, inquiries and official correspondence with banking institutions.
• Oversee the validation of transactions and review financial procedures, providing recommendations and implementing necessary changes.
• Ensure that all expenses are within the assigned project budgets and verify the completeness of all required supporting documentation.
• Provide finance verification and validation of purchases and payment request up to his/her authorization limit.
• Ensure that tax and VAT compliance requirements, as well as banking services, are aligned with UfM and applicable government regulations before payments are processed
• Be responsible for the update on income tax, social security, VAT and other taxes
• Prepare all payments and bank transfers.

• Lead and assist on preparation for the Internal and/or External Audits and other financial documentation revision from any external body.
• Ensure timely and effective follow-up of audit observations and recommendations.

• Liaise closely with Procurement, Administration and HR units to ensure financial transactions are accurate and properly documented.
• Ensure stored files are listed physically and electronically and kept up to date.
• Perform other duties as assigned by the Head of Finance and Contracts**.**

QUALIFICATIONS, SKILLS AND RELEVANT EXPERIENCE:

Minimum requirements:

• Be a national of a member state of the UfM.
• University Degree (Master or equivalent) in Accounting, Business Administration or finance-related fields.
• Minimum 10 years of experience in a Finance/accounting department**, 5 years as a minimum** relevant to the duties described above in Finance, Accounting and Cost control principles.
• Advanced proficiency in Microsoft Excel.
• Experience working with ERP accounting systems, preferably Microsoft Business Central or equivalent systems.
• Ability and experience in analyzing financial data and preparing financial reports.
• Strong ability to meet deadlines.
• Excellent computer skills and ability to work independently using Microsoft Office tools.

Additional desirable experience and competencies:

• 3 years of experience working in organizations engaged in international cooperation, such as public institutions, international organizations, or NGOs.
• Knowledge of EU rules and procedures regarding finance and accounting would be an advantage.
• Knowledge and/or work experience of Microsoft Business Central ERP software.
• Knowledge and/or work experience in Mediterranean countries is an advantage.
• Excellent team working and communication skills
• Ability to handle confidential and sensitive information with discretion.

LANGUAGES SKILLS REQUIREMENTS:

• Full proficiency in English and Spanish is mandatory.
• Proficiency in Spanish is required to review financial and administrative documentation issued in Spain (such as invoices, payroll records and supporting documents) and to manage operational communications with banking institutions and local service providers.
• Proficiency in another UfM language (French or Arabic), would be an asset**.**

1. Submission of applications:

To apply, you need to complete the application form on the website and include the following information and documents:

• A detailed curriculum vitae in English (pdf version only) clearly elaborating educational and professional experience relevant for the position. Please note it is mandatory to choose a file name that includes your name i.e. “Name Surname–CV”.
• A motivation letter in English (pdf version only) including a clear mention of the profile applied for and full postal address. Please note it is mandatory to choose a file name that includes your name i.e. “Name Surname–cover letter”.

1. Submission Date:

1. Selection Process

Complete applications are evaluated in terms of experience, education and skills. The Selection process for eli...